Updated March 2023
- An availability request will be sent to club members via Spond and remain open for up to 14 days to gauge basic availability and determine the number of team entries required for an event.
- After the entry/entries are confirmed, the Spond availability request will be re-opened.
- 28 days before tournament: The Spond availability request will be frozen. From the available players, captain(s) will be selected. If multiple teams are entered, captains have until 21 days before tournament to select squads and confirm with Tournaments Officer (TO). TO will also filter out players who are on the “strike” list (see below).
- 21 days before tournament: Teams are published including a possible waiting list. Entry fees will be requested from players. Should there be a need for additional players, first refusal will be given to club members for the next 7 days, via Spond or in direct contact with players.
- 14 days before tournament: Entry payment is due from players. TO will contact any players who have not made payment. Players who drop out past this point will not be given any refund unless a replacement player has been sourced and pays the entry fee. If additional players are still needed, the TO can contact players from outside the club.
- 12 days before tournament: Any players who have not paid the entry fee will be replaced by a player on the waiting list, or another.
Cancellation “Strike List” Policy
How to get a strike
A player will pick up a “strike” if they sign up for a tournament and
(1) fail to pay their entry fee 12 days before a tournament.
OR
(2) drop out in the 12 days prior to the start of a tournament.
A player can pick up one strike per tournament based on either of the above criteria.
What happens in the event of a strike
When a player picks up one strike they will be given a warning, reminded of the tournament policy, and will be moved to the waiting list for the next tournament that they have signed up for.
When a player picks up two strikes they will again be reminded of the tournament policy and removed from the next two events that they have signed up for.
When a player picks up three strikes they will be removed from any/all tournaments they have signed up for. They will also not be invited to future tournaments.
The club committee will determine when a strike is to be given and all decisions are final.
How to get strikes removed
Attending training for three (3) consecutive weeks will allow a strike to be removed from a player’s record.
All strikes expire on 31st March after the season (Membership year is 1st April to 31st March) has concluded.