Tournament Selection Policy

Updated March 2025

Tournament Entry and Timeline

1. Tournament entry is setup in Spond as an Availability request to gauge interest and number of team entries. Deadline for responses will be noted in the request.
   1. For local League and BSUK Tournaments (both Indoor and Outdoor) this will close 1 month prior to the event
   2. For external Tournaments this will close 2 days prior to the Tournament entries opening
2. 1 month prior to the tournament: Spond is frozen and a Spond Event created listing the available players, captain(s) picked. Spond Payment requests sent to players at this stage.
   1. Captain(s) have until tournament minus 14 days to communicate squad(s) to Tournament Officer (TO). TO will also filter out players who are on the strike list (if applicable).
3. 14 days before tournament: Teams are published including a possible waiting list
   1. Should there be a need for players, first refusal will be given to club members for the next 7 days (via Spond or direct approach at club events). After this the TO has the right to look external to the Club for Players
4. 7 days before tournament: Last day to Pay entry – TO will chase non-paying players 2 days prior to this.
   1. Players dropping out past this point will not be given any refund unless a replacement player has been sourced and replacement player pays the entry fee – exceptions will be made for injuries incurred during League games and close family bereavement.
   2. Any refunds given will be exclusive of the Spond ‘fee’.
   3. TO can seek external players should we have a requirement to fill in squad and no club member is available following the 7day first refusal period above.
5. 7 days before tournament: Players who still have not paid will be replaced by a player on the waiting list (or external should there be no waiting list). Non-paying player or player dropping out (unless it is as a result of injury during league game or close family bereavement) will pick up a Strike and be placed on the strike list.

“Strike List” policy

How to get a strike

A player will pickup a “strike” if they sign up for a tournament and fail to pay their entry 7 days before a tournament after being requested to do so by the TO 48hrs prior. A player will also pickup a “strike” if they drop out in the 7 days prior to the start of a tournament (unless this is due to injury incurred at a League game or close family bereavement).

A player can pickup one strike per tournament based on either of the above criteria.

What happens in the event of a strike

Once a player picks up a “strike” they will be given a warning, reminded of the tournament policy and will be demoted to the waiting list of the next tournament they are signed up for in the calendar (should a Tournament be oversubscribed).

When a player has tallied Two Strikes they will be once again reminded of the tournament policy and completely removed from the next 2 events they have signed up for. Three Strikes and the player will be removed from all tournaments and not invited to any further tournaments.

How to get strikes removed 

Attending training 5 weeks in a row will allow a player to redeem a strike from their record. All strikes expire on 31st March after the season is considered finished.

(Note: A Season is deemed to start 01 April and finish 31 March)